PRIVILEGE LICENSE SYSTEM SPECIFICATIONS

Maintains a list of Account Master Records including the following information: Name, Address, Telephone #, Contact, Federal ID #, Parcel ID #, State License #, SIC Code, Status Code (Active/Inactive), Account Type, Account Balance, Last Payment Amount, Late Charge Date and Date Created.

Business License Charge Code file should include the following: Description of the Charge, Statute Code #, Calculation Method (rate table or flat charge), Rate Code, Sales $ Required Flag (Y/N), Flat Rate Amount, Charge By Units (Y/N), Serial Number Required (Y/N), Minimum Amount to Bill, Maximum Amount to Bill, Letter Type Code and General Ledger Revenue Code.

The system provides programs to maintain the following master files: System Master Control File, Group Code Master File  (State Category Codes), Letter Master Records, License Step Table (20 Step), License Codes and Business Account Master.

License Master Record should include the following: License Number, Account Number, Dba Name, Account Type, Billing Date, Due Date, Expiration Date, Status (Paid/Unpaid), Fee Charge Amount and Late List Penalty.

By Privilege License Code: Sales Dollars, Number of Units and Amount (Flat Rate or Calculation from Table).

By Item list of Serial Numbers: Model Number and Serial Number.

Rate Tables are maintained by the user and include the following: Rate based on flat charge or step rate, Maximum amount to bill, Minimum amount to bill,  Steps amounts can be either amounts/quantity or percentage, Step table has excess break amount with separate step amount and rate for the amount over the excess break.

The system has the ability to send a specific letter to the licensee based on the type of business.

The system has the ability to establish a Group Code for different types of businesses
(i.e. Contractors, Restaurants) and to report based on the Group Code.

The system has the ability for the user to maintain without need for a programmer the following: change method of late fee calculation from flat amount to percentage, establish maximum late fee amount based on flat amount or percentage, change method of interest calculation from flat amount to percentage, change maximum amount of interest to be added to a license and change method of calculating interest to calculate interest on interest or not.

The system has the ability to set the beginning date for pro-ration of a license. If a license is issued after this date the system will bill the customer at a predetermined percentage (i.e. 50%) for the balance of the fiscal year.

The system has the ability to print or not print previous balance on the license.

The system calculates the amount for each individual charge type and the total.

The system prints statements and licenses with the following: Issued Year, License Number, Issue Date, Expiration Date, Name and Address of Business,  Trading As Name Code, Description and Charge for each Privilege License Code, Penalty Amount and Total Bill Amount.

The system allows for daily collection of fees and maintains a balance to date for each charge and the total.

The system calculates a late payment penalty and prints selected second notices.

The system pro-rates billing of a new business with automatic full billing in the next year.

The system allows for on-line inquiry and update of files.

The system generates reports to indicate totals for license fees and taxes paid in each business category.

The system provides all the accounting reports for billing, collection and late fee charges.

The system provides for a monthly past due report of all delinquent accounts.   

The Privilege License system is interfaced to the General Ledger System.

The following is a list of reports available from the Privilege License System: Customer Master File Listing, New License Report, License Type Listing, Account On Hold Listing, Late List Report, Paid License Report, Bill Proof Report, Billing Register, Privilege License Print, License Listing Report, License Receipts Proof Report, License Receipts Journal, Adjustments Report and General Ledger Distribution Report.