MISCELLANEOUS RECEIPTS SPECIFICATIONS

Password security to provide access to the miscellaneous collections system with totals reported by operator.

Provide interface for collection of: Utility Bills and Miscellaneous Receipts (All other Receipts).

This system is to be interfaced with the General Ledger system to automatically create Cash Receipt journal with distribution to proper accounts.

System has the ability to handle Central Depository Accounting and will automatically post the proper Due to/Due From Accounts.

Allows the user to build and maintain the miscellaneous revenue file which includes the following: Revenue Code, Description of the Revenue, Corresponding General Ledger Account Number, Discount code (to allow revenue item to receive a discount), Due to and due from General Ledger codes and Fixed Charge Amount.

Allows the user to build and maintain a Control File for operator security which includes the following: Operator Password, Operator Name, Operator Number, Cash Drawer Number, Mail Payment Code (for posting of mail in payments) and Last Receipt Number Used for this Operator.

PAYMENT POSTING

Information recorded for payments includes: Name and Address, Date of Payment,  Amount Due, Check Number, Check Amount, Cash Amount, Transaction Number and Operator Code.

Provides the ability to post payments from more than one terminal at the same time. (Posting of mail payments from one terminal while receiving counter payments on another terminal.

Allows user the option to have cashier enter operator ID for each customer payment or to enter operator ID as access before posting consecutive payments. (Separate ID for counter payments but one ID entry for mail payments.)

When posting a cash receipt, the operator has the option to enter the name and address of person making a miscellaneous payment.

Ability to do an alpha search of a Revenue Code without leaving the payment posting screen.

When the revenue code is entered, the description for the code is displayed and the operator is allowed to type an additional description.

Charge for revenue is automatically displayed for codes with a flat rate, and the operator has the ability to override the charge.

The General Ledger account number for the code is displayed and the operator can over ride.

Ability to post multiple miscellaneous revenue types for a customer and print only one receipt.

System allows operator to correct information entered prior exiting the receipts entry screen.

System totals a customer's payment, allows entry of amount tendered for either cash or check or a combination of both, calculates the correct change.

Provides the option to print a customer receipt.

Provides an interface to an electronic cash drawer that will automatically open once the change is computed.

The system has the ability to print daily transaction report by operator code.

The system has the ability for individual cashiers to close out at any time during the day.

REPORTS:

System is to print the following reports: Daily Audit Report by Cashier, Daily Cash Receipts Journal by Transaction Type, Daily General Ledger Transaction Journal and Monthly Receipts Register.

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