Welcome to ICS Systems

BUDGET AND AMENDMENT PROCESSING SYSTEM

BUDGET ENTRY

· The system will build the base Budget Expense or Revenue Worksheets using the current year chart, budget and expense information.

· The system has the ability to maintain current and new year budget amounts for each General Ledger account. Once completed the operator can make format changes as required.

· To begin the operator enters the department requested budgets amount and once balanced the amounts are automatically “rolled over” the manager approval level. By “rolling over” the amounts only the manager changes to be entered. This exception entry process is followed through council approval.

· Once the budget is approved, you can immediately update the budget for the new fiscal year. Since the software allows operating in a “dual year” environment all inquiries and reports will reflect the budget amount based on the fiscal period selected. This eliminates not being able to print New Year revenue and expense statements because the old year has not been closed.

· Budgeted Expense Report provides the following information:

Account Number, Description, Prior Year Actual, Current Year Budget Expenses YTD, Year-End Expense Estimate, Department Request, Managers Recommendation and Council Approval

· Budget reports are to be printed by fund and department. The printed worksheet is to provide solid lines in the columns for the Department Request, Manager Recommendation and Council Approved to note changes.

· When making revisions to the proposed budget, the operator is to specify which field, i.e. Council Approved to eliminate incorrect field entry.

· Ability to provide word processing narrative to the budgeted account level and have the narrative print on the budget worksheet reports.

· When running the financial statements during the dual year period, the software will select the correct budget year amount based on the accounting period entered.

AMENDMENTS

· Budget amendments are posted as journal entries and stored as detail transactions for each account amended.

· When entering an amendment, the system provides “pop-up” display for account number lookup during input.

· Amendments proof journals must be in balance prior to being updated to the accounts.

· On inquiry operator can input a partial account number and system will “pop-up” a window with account numbers starting with a match of the partial number entered and operator can scroll thru list of account numbers and descriptions to select the proper account.

· Inquiry displays detailed budget amendment information on an account for a single fiscal month or selected range of months.

· The system maintains the original budget amount and amended budget transaction detail throughout the fiscal year. When operating in a “dual year” the New Year budget and amendments can be entered without having to close the prior year.